Company Overview:
Janus Henderson Investors is a leading global asset management firm, committed to helping clients achieve superior financial outcomes through disciplined investments, differentiated insights, and world-class service. Guided by values of Client Focus, Execution, Teamwork, Diversity, and Integrity, the firm fosters a collaborative, inclusive, and high-performance work environment.
Job Overview:
Location: Dubai, UAE
Job Type: Full-time, Permanent
Department / Functional Area: Executive Support / Administration
Experience: Previous executive assistant or administrative support experience preferred
The Executive Assistant will provide high-level administrative support to the Regional Head in a fast-paced asset management environment, coordinating travel, meetings, client interactions, and operational tasks to ensure smooth and efficient operations.
Roles & Responsibilities:
Administrative Support & Calendar Management
- Manage the Regional Head’s calendar, prioritize appointments, and resolve scheduling conflicts proactively.
- Attend key meetings, take clear and actionable notes, and follow up on assigned tasks.
- Organize internal events, roadshows, and client meetings, including logistics and venue bookings.
Travel & Logistics Coordination
- Arrange extensive domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries.
- Coordinate with executive assistants across global offices to ensure smooth cross-timezone communication.
Client & Stakeholder Support
- Maintain and update client information in the firm’s CRM system.
- Assist in preparing presentations, reports, and briefing materials for client meetings.
Operational & Financial Support
- Track and manage business expenses and process expense reports in compliance with company policy.
- Support operational efficiency by anticipating the needs of the Regional Head.
- Maintain confidentiality and handle sensitive information with discretion.
Additional Responsibilities
- Carry out additional projects and duties as assigned by the Regional Head.
- Understand regulatory obligations and adhere to all JHI policies applicable to the role.
Required Skills & Competencies:
- Highly organized with strong attention to detail.
- Adaptable, results-oriented, and able to work under tight deadlines.
- Excellent written and verbal communication in English; other languages are a plus.
- Proficient in Microsoft Office, especially Word and PowerPoint.
- Strong teamwork, decision-making, and customer focus skills.
Nice-to-Have Skills:
- Residence in Dubai and familiarity with the DIFC.
- Knowledge of operational challenges in small offices, basic finance knowledge.
- Basic understanding of asset management/investment funds.
Benefits & Perks:
- Generous holiday policies and paid volunteer time.
- Health and wellbeing benefits, including Headspace subscription.
- Professional development courses, tuition reimbursement, and career growth opportunities.
- Parental leave and family support services.
- Hybrid working environment with flexibility.
- Eligible for annual discretionary bonus based on company and individual performance.
